WEDDING FAQ'S
WEDDING EVENT ORGANIZATION
You should plan on having someone like a professional wedding coordinator with lots of wedding experience (& not part of the wedding party itself) to support you with the organization, planning, timetables, scheduling, and vendor assistance-all those bid and little details. At a minimum we suggest a "day-of "coordinator that's interacting with set-up of vendors, family dynamics and produce a detailed timetable of weekend events for you including being here for the ceremony rehearsal. Warm Springs Inn provides an event venue coordinator that works alongside your day-of person, and it's focused on the venue related issues including interactions with caterers, music providers, officiants, activity suppliers & property issues. Please plan on spending about 8 hours with them (via phone, internet, face-to-face meetings) during the planning process. We will provide a mutually agreeable timeline for those calls and planning meetings prior to your wedding date. Whether or not you use a wedding coordinator, excess planning support hours over the standard eight will be charged at $35/hour depending on the amount of organizational help needed. Please try to coordinate emails and meetings to cover the many questions that come up during planning.
Since 2013, we have assisted over 150 loving couples in their march to the altar. Your wedding matters to us! You’re not just a number, as we truly care about your experience starting a marriage together. We’re seasoned wedding veterans and you’re probably not, which is why you can trust us to guide you in many ways for a wonderful, fun, stress-free experience.
WHAT WILL I NEED TO RENT FOR MY WEDDING?
Basically nothing. We include so many items that are expensive to rent, and we have no additional labor fees to set up or take down. Also, no delivery fees, no damage waivers, no multiple agencies to deal with and schedule. Of course, if you want to add some extra touches, we recommend things like wine glasses or flutes, colored napkins (we provide all the white linens) and maybe nice plates and utensils but check with your caterer first to see what they can provide. (The average rental costs for tables, chairs and linens only for a wedding of 150 guests is approx. $3,300 and go up from there.)
WILL I NEED TO HIRE A DAY-OF COORDINATOR?
Yes, as that’s the one person who knows every detail, every vendor, every step of the timelines to ensure you have a perfect experience. They take the pressure off your parents and friends who also want to celebrate with you. The staff at Warm Springs Inn is here to focus on logistics such as the set-up of tables, chairs, venue set, grounds maintenance and more. Your DOC handles all details with design, arrival times, vendor questions, rehearsals, and more. While we concentrate on the site, they concentrate on you and your bridal party. They will be here to guide you through rehearsal and final walk-through meetings.
DO WE NEED TO RENT ALL SIX SUITES FOR THE WEDDING?
No, but it’s fun! And it allows for extended hours of decorating and relaxing. In this way you have private use of the entire property from Friday afternoon to Sunday afternoon. Your wedding guests may also pay for their own rooms individually.
ARE CHILDREN INCLUDED IN THE GUEST COUNT?
If the child will be sitting in their own seat, yes. Babies sitting on their parents' laps are not. Children under 12 need to be always supervised by a parent or guardian and are not to roam the grounds unattended or be inside the Inn unless staying overnight.
CAN ALL WEDDING GUESTS USE THE MANSION?
Inside access is reserved for those staying overnight, the wedding party, and immediate family members only. We want to protect your privacy and keep the inn clean and tidy for a long weekend of celebration. The bridal party will provide an overnight guest list for a personal welcome on arrival. If your guests need to change rooms between Friday & Saturday, a nominal cleaning fee will be included. Cute cottage bathrooms, called the “Honey Hut”, is for all non-overnight guests and wedding vendors to use.
WHEN CAN WE START DECORATING?
You may start decorating gazebos, arbors and grounds the moment you arrive. Early drop-off can be arranged, and we make sure everything gets to the right place. Your florists may arrive anytime they need to decorate the ceremony area. Dinner, buffet, bar and gift tables will have linens down 2-3 hours prior to the start of the ceremony to ensure they remain clean and free of debris for the reception. Try to avoid tall or lightweight decorations in case of a light breeze, have strong bases and bring sturdy easels for signage.
