WEDDING FAQ'S
WEDDING EVENT ORGANIZATION
You should plan on having someone like a professional wedding coordinator with lots of wedding experience (& not part of the wedding party itself) to support you with the organization, planning, timetables, scheduling, and vendor assistance-all those bid and little details. At a minimum we suggest a "day-of "coordinator that's interacting with set-up of vendors, family dynamics and produce a detailed timetable of weekend events for you including being here for the ceremony rehearsal. Warm Springs Inn provides an event venue coordinator that works alongside your day-of person, and it's focused on the venue related issues including interactions with caterers, music providers, officiants, activity suppliers & property issues. Please plan on spending about 8 hours with them (via phone, internet, face-to-face meetings) during the planning process. We will provide a mutually agreeable timeline for those calls and planning meetings prior to your wedding date. Whether or not you use a wedding coordinator, excess planning support hours over the standard eight will be charged at $35/hour depending on the amount of organizational help needed. Please try to coordinate emails and meetings to cover the many questions that come up during planning.
Since 2013, we have assisted over 150 loving couples in their march to the altar. Your wedding matters to us! You’re not just a number, as we truly care about your experience starting a marriage together. We’re seasoned wedding veterans and you’re probably not, which is why you can trust us to guide you in many ways for a wonderful, fun, stress-free experience.
WILL I NEED TO HIRE A DAY-OF COORDINATOR?
Yes, as that’s the one person who knows every detail, every vendor, every step of the timelines to ensure you have a perfect experience. They take the pressure off your parents and friends who also want to celebrate with you. The staff at Warm Springs Inn is here to focus on logistics such as the set-up of tables, chairs, venue set, grounds maintenance and more. Your DOC handles all details with design, arrival times, vendor questions, rehearsals, and more. While we concentrate on the site, they concentrate on you and your bridal party.
DO WE NEED TO RENT ALL SIX SUITES FOR THE WEDDING?
Yes, for Friday & Saturday weddings; however, there are options for Sunday- Thursday dates. In this way you have exclusive use of the entire property for the weekend which makes for a wonderfully private celebration without distractions.
WHAT WILL I NEED TO RENT FOR MY WEDDING?
Basically nothing. We include so many items that are expensive to rent and we have no additional labor fees to set-up or take down. Also no delivery fees, no damage waivers, no multiple agencies to deal with and schedule. Of course if you want to add some extra touches we recommend things like wine glasses or flutes, colored napkins (we provide all the white linens) and maybe nice plates and utensils but check with your caterer first to see what they can provide. The average rental costs for tables, chairs and linens only for a wedding of 150 guests is approx. $3,300 and goes up from there.
CAN WE HAVE A LONGER RECEPTION TIME?
For weddings that want to begin before 5 pm, additional service hours can be arranged at $250 per hour for staffing. Our wedding contracts are for 5 hours, so keep in mind that longer receptions will need more food & beverages provided.
CAN WE BRING IN OUR OWN FOOD AND BEVERAGES FOR THE WEEKEND?
Warm Springs Inn provides a delicious hot breakfast for each overnight guest. We recommend that a “non-messy” lunch be brought in by family or delivered here on the wedding day to be served while getting ready and before photos are taken. It’s served in the Riverfront room to enjoy on the deck or inside the breakfast area. WSI kitchen use is not available. Professionally catered food must be provided for the Reception and more casual take-out or delivered food made in a licensed kitchen can be provided for Rehearsal Dinners, with a set-up fee of $250 which is waived if you use our in-house incredible catering team.
We have both a State Liquor license and federal winery license which requires that all alcoholic beverages be provided by Warm Springs Inn. Included are licensed bartenders throughout your events. No banquet permit is necessary. There are many beverage options & price ranges. A labor charge for bartenders, usually 2-3 ($150 each bartender) will be added to the bar/beverage invoice along with 20% service and sales tax. Plan on spending a minimum of $20 per person, plus 8.4% tax and service, for a bar that usually includes 4-5 beer, wine and non-alcoholic drinks per adult or $15 for non-alcoholic events. We offer an almost unlimited & creative bar list of choices from cocktails and mocktails to beer, wine, hard seltzers, ciders as well as non-alcoholic drinks like lemonade, iced tea, & sodas. Each bedroom has a small refrigerator that we can supply with a beverage of your choice. Outside alcohol is not allowed to be consumed in common areas or once your event has started.
WHAT TIME DOES PARTYING NEED TO END AT THE INN?
Chelan County Noise Ordinance requires that all outdoor music ends by 10pm. Overnight guests are welcome to gather in the common areas of the Inn, outdoors on the deck or by the river after the event ends. Quiet time begins at midnight as a courtesy to tired guests and staff. We will offer to move reception beverages to the back deck for the overnight guests along with leftover foods & provided snacks.
