WEDDING FAQ’S
Please read thoroughly and share with the entire wedding planning group & family as it contains important information and can easily answer many questions you may have.
WEDDING EVENT ORGANIZATION
Will I need a day-of-event organizer?
You should plan on having someone like a professional wedding coordinator with lots of wedding experience (& not part of the wedding party itself) to support you with the organization, planning, timetables, scheduling, and vendor assistance–all those bid and little details. At a minimum we suggest a “day-of “coordinator that’s interacting with set-up of vendors, family dynamics and produce a detailed timetable of weekend events for you including being here for the ceremony rehearsal. Warm Springs Inn provides an event venue coordinator that works alongside your day-of person, and it’s focused on the venue related issues including interactions with caterers, music providers, officiants, activity suppliers & property issues. Please plan on spending about 8 hours with them (via phone, internet, face-to-face meetings) during the planning process. We will provide a mutually agreeable timeline for those calls and planning meetings prior to your wedding date. Whether or not you use a wedding coordinator, excess planning support hours over the standard eight will be charged at $35/hour depending on the amount of organizational help needed. Please try to coordinate emails and meetings to cover the many questions that come up during planning.
VENUE & ROOMS
How do I reserve my wedding date at Warm Springs Inn?
In order to reserve a date, a signed contract along with a 25% deposit of the estimated venue fee is needed. Dates are not guaranteed without a signed contract and deposit.
When are payments for the venue, catering, and beverages due?
25% of the venue fee is due to reserve a date, with the remaining balance plus a fully refundable damage deposit is to be paid 60 days prior to the event. Food and beverage payment is due 30 days prior to the event when all menus should be finalized and beverage orders placed. A variety of payment arrangements can be made. Preferred payment is by personal check. All credit card payments will have a 3.8% processing fee included.
Can wedding guests who are not staying at the Inn use the house?
Inside access is reserved for those staying overnight, the wedding party, and immediate family members only. This includes people who arrive early for photographs or pre-ceremony set-up. Children are not allowed to be in the house unaccompanied at all times. Only pre-arranged overnight guests can stay overnight.
What are the restroom facilities?
Warm Springs Inn offers newly-built cottage bathrooms with lotion and sunscreen amenities & baby changing table. The “Honey Hut” has a wheelchair ramp, handrails and a rocking chair porch. All other guests throughout the entire weekend, including the Rehearsal day, will use the Honey Hut. Overnight Inn Guests can use the bathrooms in their rooms
What time is check out on Sunday?
From the guest rooms, by 11 a.m. Because clean-up of decorations can be a bit longer, pick-up of larger items can be arranged for later in the day as long as they are safely stored. Warm Springs Inn is not responsible for loss or damage to any items left outdoors.
Is smoking allowed on Warm Springs Inn property?
Smoking of tobacco products only is allowed in designated areas more than 25 feet away from buildings. All used cigarettes must be deposited in safe, fireproof containers.
Where will our guests park their cars?
There is a mowed grass field on the property which has ample free parking for up to 125 cars. Warm Springs Inn may provide a parking attendant to help guide guests upon arrival and keep cars back away from picture taking areas. We can arrange for handicap parking and drop-off areas near the Inn.
If our bridal party is staying at the Inn, what time does the party need to end?
You are welcome to gather in the common areas of the Inn including the decks or riverfront garden until midnight when “quiet hours” apply as a courtesy to tired guests and staff. After your wedding we will move the excess bar and beverages to the upper deck so you can have fun and relax with a favorite beverage, leftovers from lunch or catered foods served cold
Who can use the hot tub?
For safety and insurance reasons, only guests who are staying overnight at the Inn can use the hot tub 10 a.m.-10 pm. Please no food or beverages in glass containers. The hot tub is closed after the wedding reception and we reserve the right to close it at any time in the event of excessive alcohol use or unsafe behavior. Bathing suits are required.
Can guests camp at Warm Springs Inn on the lawn or in the nearby field?
Camping (RV or tent) is not allowed; however, we are happy to recommended several great nearby camping areas. The closest is Wenatchee River County Park less 1 ½ miles away with full RV hookups.
Are pets allowed?
Pets are allowed for the ceremony, but they must be crated or leashed before and after the ceremony. Pets (except for certified service animals) are not allowed in guest rooms or common areas of the Inn at any time. Clean-up and removal of all pet waste is the responsibility of the bridal party. Extra cleaning fees may apply.
FOOD & BEVERAGE
Do you provide on-site catering service at the Warm Springs Inn?
We have partnered with Szmania’s Catering Company in Wenatchee as our on-site full-catering service. Tailor-made menus, with PNW sourced ingredients and options for all food and dietary preferences. All events and weddings sizes are welcome. Please click here or email them at info@szmaniascatering.com to get a quote.
What if we want to have our Rehearsal Dinner at the Warm Springs Inn?
A day-before ceremony rehearsal is always recommended and a fun start to the wedding. The wedding site will be setup for your practice. If an on-site rehearsal dinner (up to 30 guests for a maximum two hours) is to be arranged, a $350 banquet set-up fee is additional + $50/hr for bartender staffing. This includes all the tables, chairs, tablecloths & complimentary bar setup (disposable cups). China/glass/utensils are not included. More time may be added with additional service charges. Catered food through Warm Springs Inn is required. Tax and 20% service charges are additional. For rehearsal dinners/events over 30 guests, the $350 set-up fee will increase proportionately as a venue fee and more labor charges may be necessary.
When is the best time to schedule delivery for the cake?
Your wedding dessert bakery should deliver and set-up the wedding cake shortly before the wedding, as refrigeration and indoor storage for cakes or cupcakes is not available.
Is outside food allowed to be brought in by the bridal party?
Warm Springs Inn can offer snack and lunch options, champagne or mimosas for your bridal party while getting ready. We highly recommend providing an easy lunch for the bridal party with all food served outside on decks or in the Riverfront dining room. Whoever supplies the food should clean up after eating or a fee may be charged, unless Warm Springs Inn provides lunch service.
Can we bring our own beverages?
The WA State Liquor Control Board requires that all alcoholic beverages be provided by Warm Springs Inn. We also supply licensed bartenders throughout your event. Many options & price ranges for beer, wine and spirits as well as non-alcoholic drinks are available. We reserve the right to charge a corkage fee for outside alcohol brought in without permission. NO COOLERS IN ROOMS. No consumption of outside alcohol outside your own rooms (or there may be a reduction in your damage deposit refund). Usually, beer will be provided by the bottle or can with a large selection available.
Some of our guests have dietary restrictions. Are we able to provide them with options?
Warm Springs Inn is happy to provide breakfast food for overnight guests who have dietary restrictions or allergies. Prior to the wedding weekend, you will have an opportunity to select your breakfast menu.
Is hard alcohol allowed?
Yes, with the addition of a second bartender to help pour drinks. We encourage ordering our specialty cocktails especially during the beginning of the reception. A full bar option is available including mixers, garnishes and set-up. Mimosa & Bloody Mary bars are fun for daytime. We cannot provide no-host(cash) bar service or tickets for drinks. Plastic cups are provided free of charge along with cocktail napkins.
CEREMONY & RECEPTION
What happens in case of rain, cold or wind?
We suggest you contact a rental company to reserve tents in case of inclement weather. Some rental companies will “hold” tents for you so you can decide at the last minute. Sometimes outdoor heaters are a nice addition in spring and fall. Large tents can come with side, lights and heater options.
What time does music need to end?
As required by Chelan County’s noise ordinance, all outdoor music needs to end at 10pm. A quiet Bluetooth system can be used on the deck after the reception ends by the overnight guests (until midnight).
What do the chairs for the ceremony and reception look like?
Ceremony chairs are white, sturdy resin. Reception chairs are white heavy-duty plastic and metal folding chairs. You can view photos of the chairs on our social media pages. Ceremony and Reception chairs are stored in the vicinity of where they are used on the property and are not interchangeable.
Do children attending our wedding need to be added to our guest count?
If the child will be sitting in their own seat, yes. Babies sitting in their parents’ laps or carriers are not. If many children are attending, we suggest creating a children’s snacks at their table. Children must be supervised by a parent or guardian(over age 16) at all times and are not to roam the grounds unattended or be inside the Inn unless staying overnight. Yard games and coloring or art tables are encouraged.
Is it OK to throw “confetti”?
Sure, just make sure it’s biodegradable as we don’t want to litter our environment. Some great alternatives may include things such as extra flower petals from your florist or birdseed.
Are mosquitoes and bugs a problem?
Rarely, but we are in nature along a river and orchard. Outdoor weddings have the occasional bee, bug and mosquito. An assortment of bug sprays, lotions and sunscreen is provided in the cottage bathrooms.
DÉCOR
When can we start decorating?
You can start decorating the moment you arrive. Dinner tables will have linens on them about 2-3 hours prior to the start of the ceremony (weather permitting) to ensure they remain clean and free of tree debris for the reception. Decorations can be put on tables at that time.
May we arrange our flowers & assemble décor at the Inn?
We highly recommend that all floral arrangements, centerpieces, and other décor items be brought finished and ready to place. If an assembly area is needed, let us know. A table can be set up outdoors only to work on decorations. Please bring all necessary supplies (tape, scissors, buckets) and extra large garbage bags. All trash needs to be removed from the Inn after set-up. Please put boxes and containers back in the vehicle they arrived in until cleanup. Refrigeration is provided for the bouquet and boutonnieres. Décor or rental items are to be stored outside on the front decks or gazebo. Garbage left behind from decorating will incur an additional fee
Will Warm Springs Inn take care of decorating and centerpieces?
Our staff is responsible for setting up all tables, chairs, buffet, & table linens and glassware. All additional specialty decorating needs to be done by the day-of coordinator, bridal party, friends or family. Please bring items ready to put on display. Candles are allowed if they are completely enclosed in holders such as hurricane vases or glass jars. They tend to blow out frequently, so battery ones are great and add a twinkle to the table after dark. Bringing extra lighters is helpful.
How about outdoor fires, fireworks and sparklers?
Once a burn ban has been declared in the county (usually by June 1st) there cannot be outdoor burning with the exception of heaters and propane BBQ’s. Chinese Lanterns, tiki torches, candles not fully enclosed, fire pits and fireworks cannot be used. Sparklers are OK if you have a receptacle with sand or water nearby as people partying especially children tend to burn one another. We are not liable for any injury caused by sparklers, so discourage their use.
What about cancellations?
In the event of a requested cancellation, all deposits made prior to cancellation are non-refundable. If cancellation is due to a serious medical emergency other than COVID, a wedding may be delayed for up to 12 months at Warm Springs Inn based on mutually agreeable dates. Additional current year charges may apply. Deposits are not refundable, but we will move them forward to future months or even years as much as possible.
* The above list is subject to change without notice—Every year we learn more and update information so please check with us on any specific questions. Please call us directly at (509) 662-5683 for the most current updates on our wedding packages and services, and policies